Since your issue is relate to the usage of Outlook, I suggest you repost it on the Outlook Answers Forum as well. The best approach I can think of is to add a command to Quick Access Toolbar and use Alt+(Number correspond to the command). Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007 and Outlook for Microsoft 365. Select the Save as type dropdown arrow, then select Outlook Template (.oft). Archiving makes it harder to find and manage your mail store. Outlook does not support assigning shortcut to macro like Word does. To add a keyboard shortcut for the action, select the Shortcut key dropdown arrow, then select a shortcut.
There’s no need anymore to move older messages to improve Outlook’s performance. However, as we’ve already said, AutoArchive is not necessary or even a good idea with modern Outlook. Right-click on the Inbox folder choose Properties then AutoArchive.Ĭhoose from auto-archiving according to the default settings from AutoArchive or custom settings for that Inbox. To be clear, the old AutoArchive is still in Outlook 365/2019 but it’s hiding away. That makes for an an elegant pair of keyboard shortcuts for managing emails:ĭelete – move to Deleted Items AutoArchive lives! A message in the reading pane can be moved to the Archive folder by pressing Backspace. It’s no different to using the Move button and choosing Archive from the pull-down list (if you’ve done that before).īecause it’s just a simple Move command, you can add things to the Archive folder using other Outlook features: That’s it! Nothing more or less than that. Selecting message and clicking the Archive button moves the message to the designated Archive folder. Sync – the Archive folder can be synchronized (or not) with other devices and cloud storage.
Searchable – it can be searched either separately or as part of an ‘Current Mailbox’ or wider search. Pressing the key on the keyboard while having a batch of emails selected will send them all to the Archive folder. In other words, Archive is nothing special. Introducing my new favourite Keyboard Shortcut in Outlook Webmail: If you hover your mouse over the Archive button in Outlook Webmail, you’ll see a popup that shows the letter E. Unlike the old Archive which saved messages separately. If you receive a lot of emails, it’s likely you frequently use the search function. Create a New Task (when in Tasks) C + N Create a New Task (anywhere in Outlook) C + V + K Create a New Task Request C + V + U Forward C + F Print C + P Move to Folder C + V + V Delete C + D Open Address Book C + V + B. There are many shortcuts to learn in Outlook, and some come in handy more than others. This new style Archive folder is part of your mailbox and saved in the PST/OST file. Febru/ Siobhan ORorke / Comments Off on Top 5 Shortcuts for Speeding Up Search in Outlook. It’s a default folder (which can’t be changed) for Office 365 hosted,, and Exchange accounts.įor other accounts (POP3, IMAP) you can make an Archive folder (with any name) or use an existing folder instead. The Archive button in Outlook 2016/2019 and Outlook 365 is a very different thing than previous versions.Īrchive is just another folder among many in the same Outlook mailbox and data store.
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